The new year is just around the corner, and new rules, regulations, standards, or legislation are frequently linked with it. This largely impacts your company’s IT governance since the problem of IT compliance is getting increasingly complex, and in 2022, there are various new standards for businesses and, consequently, your IT security. Individual departments and individuals, on the other hand, continue to use software solutions or cloud services that do not fulfill data protection or compliance standards. In this context, we’d like to go over again how many advantages a virtual data room has over traditional cloud storage options. The functional differences mostly affect safety-related duties. virtual data room comparison have gained popularity in recent years, particularly for due diligence inspections, and they now include highly comprehensive security and control functionalities.
Why Not Dropbox as Cloud Storage for Businesses?
Many firms’ specialized divisions utilize cloud storage or file sharing services like Dropbox to transmit critical project papers with clients or business partners. However, with these solutions, neither data privacy nor most company compliance criteria are fully assured. In reality, file sharing services like Dropbox just made cloud storage popular a few years ago – even in businesses. In addition to Dropbox from American suppliers, the market today provides a plethora of, often free, alternatives to cloud storage, cloud storage, file sharing, and file hosting services. Confidential data is not effectively safeguarded against industrial espionage or other misuse when using traditional cloud storage, file sharing, or file hosting services. Traditional file sharing services, particularly in terms of functionality and management choices, provide significantly less than a VDR. After all, it is the cross-company sharing of data with business partners that, in addition to the risk of the data getting into the wrong hands, implies the risk that corporate compliance standards are not met, frequently unwittingly. Last but not least, with a steady stream of new rules and expanding compliance requirements, security and data protection in terms of cross-company data interchange will be more important than ever in the future in businesses.
Comparison: VDR Versus File Sharing Services
We made a conclusion during the Data Room Comparison: VDR enables truly secure and traceable cooperation both within and outside of the enterprise. When using file sharing services, the factor of security always takes precedence over the potential of sharing data as broadly as possible in the VDR.
A VDR’s list of extra functionalities is critical for safe data sharing between businesses. The security features are the most noticeable distinction when compared to file sharing services.
Data Protection
The VDR has a significant edge over Dropbox. It goes without saying that the issue of encryption is extremely important, particularly for businesses. Encrypted data transfer, however, is only one link in the security chain. Data storage or filing in the cloud should also be encrypted. In this case, users of the VDR data room may rely on 256-bit data encryption.
Conclusion
In terms of security and usefulness, VDRs clearly outperform file-sharing platforms. When it comes to publicly distributing uncritical materials without having to monitor them over time or adhere with compliance standards, file sharing platforms like Dropbox may suffice. The VDR, on the other hand, is intended for professional usage in businesses and provides utmost security for the audit-proof sharing of business-critical data.